1-3 candidates per visit, 5-10 finalists per season · One or two-day visit with 1-on-1 meetings, seminar, and group events

Faculty candidate visit scheduling, without weeks of back-and-forth

For department chairs and search committee coordinators managing faculty candidate visits across a hiring season

A faculty candidate visit means one person meeting fifteen, across one or two days: the department chair, senior faculty, the dean, a student lunch, and a job talk. Scheduling that by hand is a coordination exercise that takes days of calendar negotiation. Multiply it by eight finalists and you have a significant chunk of the search committee coordinator's winter.

See how it works for faculty recruiting View pricing

12+

faculty meetings per candidate visit, coordinated without a single email thread

Cohort size 1-3 candidates per visit, 5-10 finalists per season

Event format One or two-day visit with 1-on-1 meetings, seminar, and group events

Coordination complexity High (many individual meetings per candidate)

The Problem

Why scheduling this type of event is hard

These are the specific challenges that make one or two-day visit with 1-on-1 meetings, seminar, and group events scheduling so time-intensive.

Getting faculty availability takes longer than scheduling itself

Tenured faculty have teaching, research, and committee commitments that make their calendars hard to work around. Collecting availability from twelve faculty members by email takes days. Schedule Genius collects it with a form and has responses back in hours.

Each finalist visit starts the availability process over

Every candidate has a different travel window, and faculty availability changes between visits. You cannot reuse the schedule from the last finalist. You can reuse the template for how the visit is structured, and let Schedule Genius collect fresh availability each time.

How Schedule Genius Helps

The features that matter most for your program

Every plan includes the full platform. These are the capabilities your program will use most.

Read the full guide

Faculty availability forms

Collect faculty availability and their meeting requests in one form. The job talk time is treated as a fixed anchor that everything else fits around.

Visit itinerary generation

Generate a complete itinerary including individual meetings, group lunches, the seminar, and the reception in one pass.

Itinerary-style calendar invites

Each faculty member receives a calendar invite for only their own sessions. The candidate receives the full itinerary.

Reusable visit templates

Configure your visit format once and reuse it for each finalist. Availability is re-collected per candidate with the same form.

Common Questions

Questions specific to one or two-day visit with 1-on-1 meetings, seminar, and group events scheduling

Can the candidate indicate who they want to meet?

Yes. Candidates can submit a list of faculty they want to meet with. The schedule treats those as high-priority pairings when building the itinerary.

We use a two-day visit format. Does that work?

Yes. Day one and day two are configured as separate session blocks within the same event.

We have eight finalists this season. Do we need a separate event for each?

Yes, each visit is its own event. But you clone the previous visit's configuration as a starting point, so setup for each finalist takes a few minutes.

More questions? See the full FAQ or contact us.