Interview Scheduling Software — Frequently Asked Questions

Schedule Genius is licensed per department with unlimited scheduling events. The introductory yearly plan is $2,400/year for your first year, then $4,800/year from year two. If you prefer no multi-year commitment, the standard annual rate is $4,800/year. Organisations with multiple departments can contact us for Enterprise pricing, which includes volume discounts and a dedicated account manager. See full details on the pricing page.

Yes. Schedule Genius sends standard calendar invites directly to participants by email, which land automatically in Google Calendar, Outlook, Apple Calendar, or any other calendar app. There is no manual export step. Once you finalize the schedule, all invites go out in a single batch.

Yes. Candidates, faculty, and student interviewers never need to create an account or remember a password. They receive a personalized form link by email, fill out their availability, and submit. Only the admissions coordinator managing the event needs a Schedule Genius login.

General scheduling tools are built for one-on-one bookings or simple sign-up slots. Schedule Genius is purpose-built for coordinating dozens or hundreds of interviews simultaneously across participants with competing availability. It matches candidates to interviewers based on research interests and faculty preferences, generates an optimized full schedule across the entire event, and batch-sends all calendar invites at once.

All plans include unlimited scheduling events for a single department, so there is no cap on how many events you run per year. For specific questions about participant volume within an event, contact us and we can walk you through what works best for your cohort size.

Yes, every new account starts with a free trial, no credit card required. You can explore the full platform immediately after signing up. We also offer a free 15-minute demo if you'd like a guided walkthrough first. Book a demo here.

Schedule Genius works for any structured interview event where multiple candidates need to be matched to multiple interviewers across shared availability windows. It is used for PhD admissions weekends, master's program interviews, fellowship selections, and faculty candidate visits.

Schedule Genius stores only the scheduling data you provide (availability responses and contact details) and does not handle academic records, grades, or application materials. Data is encrypted in transit and at rest. For specific questions about your institution's FERPA obligations, contact us to discuss your data handling requirements.

Yes. After the algorithm generates a schedule, you can adjust it in the drag-and-drop editor: move interviews between time slots, swap interviewers, or lock specific pairings. The system flags conflicts in real time as you make changes. Edits can be saved or discarded at any point without affecting the last saved version.